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Race Work Day and Volunteer Position Information

2017-18 Work Day and Volunteer Signup TBA. 

(You need only enter your name in a blank field, as the document will autosave.)

 

2018 Race Schedule (subject to change):

Mid-Vermont Council races (require all positions as listed below)

2017-18 MVC RacesTBA:

USSA races (require all positions as listed below):

2017-18 USSA Races TBA

Club Races (require 1 starter, 3 race crew and 1 timer):

2017-18 Club Races TBA

*Schedule and position information is subject to change.

Please plan to attend the PSC Ski Race Worker/Volunteer Training Day: TBA

Introduction:

Many volunteers are required to host and conduct a ski race and many opportunities exist both off and on the race hill.  We are fortunate at the Pico Ski Club to have a great deal of qualified volunteers and workers to help us host and conduct a ski race, and we look forward to continuing that tradition.  We welcome back our veteran crew as well as new volunteers and workers. 

2017-18 Pico Ski Club Race Volunteer and Worker Information

Volunteers Information and Benefits: Volunteers are always welcome to assist with the production of ski races.  Position information is listed below; if USSA Memberships and/or certifications are required, this information is noted in the position description.  

For each daily shift of volunteer duty, one (1) lift access Reward Day will be loaded onto a your Pico Mountain Lift Pass or a Team Reward Card (for non-pass holders) for redemption and use at Pico Mountain.   Thank you Pico Mountain for the continued partnership and Reward Day program.

For all families with participants in programs U10-U21: As parents/guardians of participants in the Pico Ski Club Racing Program, you play a crucial role in the program not only through the support you provide your child/children, but also in supporting the program on race days, as it takes as many as 30 people to staff a USSA. The Pico Ski Club Race Program has a Race Work Day policy that applies to all families with participants in U10-U21 programs.  A Work Day deposit of $375 is assessed upon registration, and is refunded in full to those families that complete the required three Work Day credits. 

Work Day Information and Credits: Work day credits vary per position ranging from 1/3 day to 1 ½ days credit. If a position requires experience and/or certification, it is noted in the description. Registration for work days is completed online at and will be listed at the bottom of this page. An email confirmation will be sent out prior to the race day to all workers with position and race day information.  

Some definitions are taken directly from the USSA Competition Guide 2015. The descriptions, expectations, information are modified to the Pico Racing Program needs. Descriptions are listed in alphabetical order of the position. While ensuring a smooth race is important, let’s also ensure we have fun.

Announcer (1/2 day credit):
Reports to the timing tower ½ hour prior to the start of the race, and finishes after the last racer crosses the finish line.

Responsibilities include:

  • Welcome attendees to Pico Mountain and ‘x’ race hosted by Pico Ski Club
  • Read from computer screen the following:
    • At the start, bib number, name; 
    • On course and finish time of each);
    • Bib # finishing with a time of 33.45; three, three, point four, five;
    • Read combined times at finish of second run; Bib # finishing with a time of 33.45, three, three point four five; combined time of 59.78, five nine point seven eight.
  • Ensuring proper and clear pronunciation of each racer’s name;
  • No experience necessary though announcer should be comfortable speaking clearly and publically. 

Bib Collector (1/2 day credit):
Reports to the finish area at the start of the second run with bib collection bag/box. Responsibilities include:

  • Ensuring you get the bib from each racer, whether or not he/she crosses the finish line (i.e. DNF); this may require chasing down the racer as he/she exits the finish area and helping him/her to take off the bib;
  • Bring all bibs back to club to sort and return to correct storage bin;
  • Note any missing bibs and return this information to the Race Administrator;
  • No experience necessary.

Chief of Course (1.5 days credit):
USSA Officials Membership and experience are required. The Chief of Course is responsible for the preparation of the courses in accordance with the directives and decisions of the Jury. The Chief of Course must be familiar with local snow conditions on the terrain concerned. Training for this position can occur on race days with the Chief of Course for that race with work day credits accrued.

Chief Gate Judge (1.5 days credit):
Experience required. The Chief Gate Judge organizes and supervises the work of the gate judges as follows:

  • Provides instruction and necessary materials to Gate Judge team prior to race start;
  • Designates the gates each Gate Judge will watch;
  • Collects Gate Judge cards at the end of each run for delivery to Referee;
  • Ensures numbering and marking of race course gates are completed within the required time;
  • Is prepared to offer assistance to help keep spectators off course, and/or help maintain course.

Chief of Race (1.5 days credit):
USSA Officials Membership and experience are required. The Chief of Race directs all preparation of the completion and supervises the activities in the technical area. The chief of Race summons meetings for the consideration of technical questions and leads the Team Captains’ Meetings after consultation with the Technical Delegate. Training for this position can occur on race days with the Chief of Race for that race with work day credits accrued.

Finish Referee (1 day credit):
USSA Officials Membership is required. The Finish Referee is a non-voting member of the Jury and is listed in the paperwork as a Jury Advisor. This person arrives 1 hour prior to race start, remains in the finish for the duration of the event and is responsible for:

  • Ensuring that the finish corral is properly set;
  • Assist and supervise hand timer at finish if needed; 
  • Having a radio with communication to the start;
  • Overall control of the finish area for timing, racer and crowd conduct, and safe operation.

Gate Judges (1 day credit OR 1.5 days credit if working a U18/21 Vermont Cup event):
All Gate Judges need to arrive approximately 1 hour prior to the start of the race. First time Gate Judges will be instructed on proper gate judging techniques prior to the start of the race. Gate judges will meet in the lower level of the ski club and obtain gate judge bibs, clipboard, pencils and papers, and to meet with the Head Gate Judge to receive assignments. At the end of each run, each Gate Judge will remain in place until the Head Gate Judge collects each individual’s card. Second run placement times and locations will be determined by the Head Gate Judge. After the second run, cards will be collected by the Head Gate Judge. Gate judges will return to and remain in the ski club for approximately 15 minutes after the end of the race in the event there are any challenges to the posted disqualifications. All Gate Judges should return materials to Chief Gate Judge. NON-SKIERS CAN PARTICIPATE AND BE ASSIGNED TO GATES WITHIN WALKING DISTANCE OF THE FINISH.

  • No experience required.

Mid-phone Operator (1 day credit):
This person is responsible for communicating, via headset, to the timing tower when a racer is approaching the sight-line of the timing tower. This position is used during GS (Giant Slalom) races where the start is located further up the course, past the sight line of the staff in the timing tower. The purpose is to communicate to the timing tower (via headset) that racer’s location prior to the racer coming into view to timing tower staff. This position will check-in 1 hour prior to race start at the timing tower and will need a start list and skis for course access. This position remains on the hill during the duration of each run, with a break between first and second run. This is an outdoor position that requires standing on the ski trail.

  • No experience required.

Race Course Crew (1 day credit):
This position requires you to be on skis and ready to go at 7:00 AM. Race Crew works to ensure the course, start and finish corral are ready prior to start; during the race they are directed by the Chief of Course as to what they are to work on, including but not limited to: slipping, shoveling, resetting gates, and shuttling equipment. The purpose of the Race Crew is to help ensure the race fairness through the very last racer to the best of their ability. Race Crew is also responsible for the breakdown of the course/venue at the end of the day.

Race Day Registration (1/2 day credit OR 1/3 day credit if working Registration ONLY*):Volunteers arrive and are ready at 7:00 a.m. on race day, meeting in the timing tower to collect the bibs and transport them to the Andrea Mead Lawrence Lodge, Great Room (location of race registration).

Responsibilities include: 

  • Setting up the tables and chairs for registration and
  • Having start lists and day programs available for distribution
  • When the racers arrive:
    • One list for girls: check name and provide bib number to bib collector;
    • Collect money for registration fees;
    • Distribute ticket if ticket is required;
  • Once the race has started, bring any extra bibs back to Race Secretary;
  • Clean-up registration area, returning tables and bringing back any supplies to club.
  • No experience required.

Once this is complete, most registration volunteer will move into another volunteer position for the remainder of the race day. 
*A ½ day credit is valid for those volunteers continuing on to another position; 1/3 day credit is earned if working Race Day Registration only.

Scoreboard Recorder (1/2 day credit):
On most race days the scoreboard will be prepared in advance, however there may be occasions when the scoreboard will need to be completed/updated prior to race start, which is then the responsibility of the Scoreboard Recorder. The Scoreboard Recorder writes the finish time of each racer as it is announced from the timing tower. Please note that the times on the scoreboard ARE NOT OFFICIAL; any concerns about race times from competitors, coaches, parents… will need to be addressed with officials, not you, at the end of the race (you will be happy about this).

  • No experience required.

Starter (1 day credit):
The Starter helps the Start Referee get the start area organized and ready for the athletes, as well as breakdown after the race. The starter should arrive with a start list at least 15 minutes prior to the first racer (forerunner) on course. While no ski race experience is necessary, this person must be able to ski the host race trail comfortably from top to bottom. He/she is responsible for:

  • Helping Timing as needed;
  • Giving ‘on-deck’ calls to racers; giving start commands to racers as stated in the Alpine Competition Manual;
  • Ensuring accuracy of intervals between racers.

The Starter wears a headset during the race for constant communication with the timing tower to help keep the flow of the race going. Skis are required to get to the course.

Assistant Stater/Start Organizer (1 day credit): 
No experience is necessary however a booming and resounding voice is! The Start Organizer’s main job is lining up athletes so they enter the starting ramp in the correct order. Racers will not hear numbers called, will forget bibs, are plugged in…. you are there to help resolve the issues before the racer is in the start gate. While no ski race experience is necessary, this person must be able to ski the host race trail comfortably from top to bottom. Skis are required as is collecting a start list from the timing tower.

Start Referee (1 day credit): 
USSA Officials Membership is required. The Start Referee is a non-voting member of the Jury and is listed in the paperwork as a Jury Advisor. This person remains at the start for the duration of the event and is responsible for:

  • Setting up the start area and helping Timing set up the start wand;
  • Working with other start staff to control the start area before, during and after the race;
  • Determine late and false starts;
  • Report any infringements or violations of any rules;
  • Report the names of competitors who did not start, false started, late starts.

This person arrives 1 hour prior to race start, and skis are required for course access.

Hand Timers at Start & Finish (1 day credit):
The Hand Timer should plan to be on course at least 15 minutes prior to the start of the race. Hand Timers receive instruction, paperwork and a stop watch from the Chief of Timing and Calculations in the Timing Tower. Hand Timers push a button on a start clock for each racer’s start or finish. This is a back-up time for any racer who does not receive a time due to the possibility of an error with the hardwired times. It is important for Hand Timers to be consistent with all racers when the time is started/stopped on the stop watch so that all times are consistent. Skis are required as is skiing to the start as a Hand Timer at Start, though a Finish Hand Timer may walk to the finish area.

  • No experience required.

Primary Timer (1 day credit):
Some related experience is necessary for the role of Primary Timer, hence anyone who has performed any timing in the past is eligible to do some primary timing. The Primary Timer works in the timing tower and operates the primary timing system known as Split Second software. The Primary Timer wears a headset and is in constant communication with the start and other timing officials. The Primary Timer arrives at least 1 hour in advance of race start. 

Secondary Timer (1 day credit):
No experience required, so now is your chance to learn something new. The Secondary Timer will:

  • Work with the Primary Timer in the timing tower (the Primary Timer will provide an introduction to specifics and be available to assist the Secondary Timer);
  • Wear a headset for communication within timing team;
  • Monitor computer screen to be sure that the right time is being assigned to the correct racer. 
  • The Secondary Timer should report to the timing tower 30 minutes prior to the start of the race.